QuickBooks Desktop Report that Shows How AR Payment was Applied

This article addresses how to create a report in QuickBooks Desktop that shows specifically which customer invoices you applied a customer’s payment to.

Here is the scenario:

You received a customer’s payment and applied this payment to multiple invoices. Perhaps some time later (days, weeks, etc) the customer is now requesting a report that shows exactly which invoices you had previously applied this payment to.

So, within QuickBooks Desktop, there is a relatively easy way to create this report:

1. Go to the customer’s profile and thus their transactions history.
2. Find the payment in question and open it up.
   1. You will now be in the Customer Payment screen.
3. Now, very importantly, go to the menu selections at the very top of the company file.
4. Choose “Reports” to open the drop-down menu.
5. Scroll down until you see a selection that says “Transaction History”. This is probably located towards the very bottom of your selections.
6. Now, a report will open that shows the payment and the previously open invoices that this payment was applied to.

Note: AccuraBooks is a bookkeeping firm only, so please consult with your C.P.A. for verification and clarification about the contents of this article.