How-To

How to Apply Customer Credits to Open Invoices in QuickBooks Desktop

Note: This is assuming the customer deposit was already booked BEFORE the payment was actually applied to the customer’s open invoice. Note: This is assuming you do not have your preference setting that makes QuickBooks automatically apply customer credits to open invoices.   Be sure that the pre-existing customer deposit is actually booked correctly for

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How to Create a Vendor Profile in QuickBooks Online

Note: Be sure you understand what information to enter for both payment and 1099 purposes. Go to your vendor center in QuickBooks Online (Expenses>Vendors) and then click “New Vendor” in the upper right corner. You will notice the fields First, Middle, Last name AND also the Company AND the field “Display name as”: For payment

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How to Create an Inventory Quantity Adjustment in QuickBooks Desktop Enterprise

Note: This is assuming your inventory/purchase orders function is active in QuickBooks and you already have an inventory list created with quantities that need to be manually adjusted, perhaps due to a physical count of the inventory. Go to your inventory list in QuickBooks List>Item List Scroll to find the inventory type item that you

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How to Import Bank Transactions from a Spreadsheet into QuickBooks Online

This article addresses how to conduct a manual import of transactions from a spreadsheet into your QuickBooks Online bank feeds center. This does NOT address how to import directly from a bank website. Note: You must first prepare your spreadsheet for the importation of data into QuickBooks Online. Here are some simple tips on how

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How to Reconcile a Bank Account in QuickBooks Online

This article addresses how to reconcile to a bank statement closing balance. A closing balance is best viewed by printing out a monthly (a month-close) PDF closing bank statement. This is because an official monthly closing statement can (but not always) calculate all of the withdrawals and deposits and sum these up onto the monthly

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How to Set Up an Employee Deduction Health Insurance Payroll Item in Quickbooks Desktop

Open Quickbooks desktop and click on the Lists menu and select Payroll Item List. Note: If payroll is not turned on in your Quickbooks file, then you will not see the Payroll Item List selection. You will need to create a new payroll item for the employee deduction portion of an employee’s health insurance plan,

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How to Set Up H.S.A. (Health Savings Account) Contribution Match Item in QuickBooks Desktop Payroll

Open Quickbooks desktop and click on the Lists menu and select Payroll Item List. Note: If payroll is not turned on in your Quickbooks file, then you will not see the Payroll Item List selection. You will need to create a new payroll item for the employer contribution match portion of an employee’s Health Savings

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How to Apply Vendor Credits to Open Bills in QuickBooks Online

Note: This article addresses only applying old credit balances to newer open vendor bills. Note: This article assumes you do NOT have the “Automatically apply bill payments” setting turned on in your QuickBooks company settings. If one of your vendors currently has a credit (negative) balance in your books, then let’s create a new bill

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How To View Unpaid Bills and Open Accounts Payables in QuickBooks Online

There are different ways of viewing a report in QuickBooks Online that will show open vendor liability and credit balances. Please note: Your QuickBooks Online subscription may prevent you from having access to certain reports. So let’s begin: Go To>Reports>Reports Scroll down to the section under “What you owe” Click on Unpaid Bills Note: when

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How to Write Off Uncollectible Accounts Receivables (Bad Debt Expense) in QuickBooks

There are different ways of handling the issue of writing off open Accounts Receivables due to customers not paying you for whatever reasons. This issue can also be resolved differently if you are an accrual or cash basis tax filer and also if the Accounts Receivables to be written off (to a Bad Debt Expense

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