This article addresses the task of converting statement charges into a customer invoice in QuickBooks Online.

Statement charges (called Delayed Charges in QuickBooks Online) are just simply ongoing charges, for work already performed, to be billed to your customers at a later date. Delayed charges do not affect your financials until they are actually put onto a customer invoice. Delayed charges can be used by anyone who does not want to actually bill their customers or clients for the work already performed just yet but will bill out at a later pre-determined “billing date”, such as on the 1^st of each month. Attorneys, bookkeepers and landscapers are common users of delayed charges in a bookkeeping software.

As discussed in a previous post, each delayed charge posting has two important dates in QuickBooks Online:

• Delayed Charge Date: This date will show in your “Unbilled Charges” report in QuickBooks Online.
• Service Date: The date the service was actually performed for a customer. This date will also be the date that gets used on the actual later invoice to the customer. Note: Service dates are not the same as the actual date of the invoice itself.

Reminder: To create a Delayed Charge, just simply click on the “New” menu on the left side, then click on “Delayed Charge” underneath the Customers menu also on the left side.

So now, let’s get started and create an actual invoice based on previously entered Delayed Charges.

To do so:

1. Go to your customer list and click on “Create Invoice” on the right side of a particular customer’s line item. You can also just simply click on the customer’s name to open up the customer’s profile, then just click on New Transaction>Invoice within the green bar icon in the upper right side.
2. Now, a blank Invoice will appear, but there should also be a drawer on the right side that opens up with the title “Suggested Transactions”; these suggested transactions are your delayed charges. Note: If this drawer does not automatically open up for you, then just click on the word “Manage” on the top-right of the blank invoice.
3. Select the delayed charges you want to add to this blank invoice and make sure that right-side drawer is now closed once you make your selections.
4. Now verify all of the pertinent fields on your new customer invoice: Invoice number, Invoice date, Due date, Service dates listed in your invoice, total amount, tax, etc.
5. To finalize, click Review and Send, OR, Save & Close.

Note: AccuraBooks is a bookkeeping firm only, so please consult with your C.P.A. for verification and clarification about the contents of this article.